Contractor Induction

Contractor Induction

Contractor Induction

Welcome to the Hazelwood Estate contractor induction program. Hazelwood Estate recognises the importance of a proactive and preventative approach to ensuring the health and safety of all contractors and visitors to Hazelwood Estate. The below policies encourage all contractors and visitors to undertake safe work and entry to the site is bound by the conditions of entry and are deemed to have been accepted by entering the site.

It is your responsibility to complete the induction program prior to entry and ensure the health safety of your workers whilst on site inline with the policies and conditions of entry.

Documentation

All Contractor Companies must have provided to the Principal the following documents prior to work commencing:

  1. Contract Services Purchase Order.
  2. Public Liability Insurance.
  3. Professional Indemnity Insurance (Where required).
  4. Motor Vehicle Commercial Insurance.
  5. Return to Work / Work Cover Registration / or equivalent personal income protection insurance.
  6. Occupational licenses where required for the on-site service being provided.

General

  1. The Principal reserves the right to stop all work when and if agreed the Contractor violates safety procedures.
  2. All information furnished to the Contractor must be respected and considered confidential.
  3. In the event of an incident the Contractor is not permitted to provide any information to any media service, including social media.
  4. All Contractors must sign the visitors book on entering and leaving the site or report to the person in charge of the site.
  5. Safety glasses must be worn when appropriate signage specifies.
  6. By entering the property you are have deemed to have agreed to the contractor conditions of entry found here (link to conditions of entry)

Safe Work

The Group works on the simple Work ‘S.A.F.E.’ principle:

Stop –Think about what is required before undertaking any work activity;

Assess –Consider the risk to yourself and others;

Fix –Implement suitable measures to identified hazards; and

Evaluate –Review the effectiveness of measures implemented to ensure no further risks are created.

Contractor Responsibilities

  1. Contractors are responsible to ensure compliance to all legislated and Group safety requirements. Failure to comply may result in the removal of the Contractor and/ or their personnel from site.
  2. The Contractor shall examine the work area with the Principal prior to any work commencing.
  3. Any Group site specific JobSafety Analysis (JSA) or Standard Operating Procedure (SOP) must be reviewed by the Contractor prior to commencing work to ensure that all safety requirements are understood, adhered to and complied with.
  4. Regardless of the information provided by the Principal, Contractors are responsible to undertake their own JSA, SOP, or relevant risk assessment prior to commencing work.
  5. A copy of the relevant document must be provided to the Principal.
  6. Where risks are identified, suitable corrective actions must be implemented prior to work commencing.
  7. Contractors are responsible for undertaking and maintaining sound housekeeping within their work areas at all times.
  8. Where Contractors identify poor housekeeping in the work area, they must advise the Principal prior to commencing work.
  9. Any incident/ identified risk must be reported to the Principal immediately it occurs or by no less than the end of the allocated work task.
  10. Where applicable, no work is to commence on walkways or access routes without prior approval from the Principal.

Traffic Management

  1. All drivers shall abide with speed limits and traffic signs at all times. In the absence of speed limit signs the speed limit shall be walking pace only.
  2. Contractors are to park their vehicles in the designated car parks unless previously arrange with the Principal.
  3. Truck drivers must remain within clear view of the forklift operator at all times and also clear of any suspended loads.

Work Area

  1. The Contractor shall examine the work area with the Principal prior to starting work.
  2. Contractors are responsible for maintaining sound housekeeping within their work areas at all times.
  3. Contractors should undertake a JSA , SWMS or risk assessment prior to starting work with a copy of the document supplied to the Principal for record keeping.
  4. Contractors must review any area related SOP’s prior to starting work.
  5. Contractors are responsible to ensure compliance with all legislated safety requirements. Failure to comply may result in the removal of the Contractor and their personnel from site.
  6. No work is to commence on walkways or access routes without prior approval from the Principal.

Chemicals

  1. All chemicals introduced on site shall be accompanied by an MSDS
  2. Spillages of chemicals must be cleaned up or contained immediately with health and safety being paramount.
  3. If the spill cannot be contained then the Principal must be notified immediately to initiate emergency response procedures.
  4. An incident form must be completed and a copy supplied to the Principal following any chemical spill or near miss.
  5. All waste material disposed of from site must be accompanied by a copy of a Waste Tracking Form, if legally required

Drugs and Alcohol

  1. Drugs and alcohol are not permitted on any site at any time. Contractors shall be refused entry if found to be carrying or under the influence of drugs or alcohol.
  2. Any Contractor exhibiting unusual behaviour suspected from drug or alcohol use will be escorted from site with arrangements being made to transport the affected person/s back to the Contractors workplace.
  3. If a Contractor drives off site when suspected of being under the influence of drugs or alcohol, the police and Contractor company will be notified immediately with all relevant information. This is to ensure the safety of other road users.
  4. If a Contractor observes a HW employee using drugs or alcohol then they must discretely notify the Principal immediately. All information shall be treated with the utmost discretion and privacy.
  5. All HW sites are submitted to Random Breath Testing.

Smoking

  1. HW medically recognises that the inhalation of tobacco smoke is a health risk.
  2. HW has an objective to become a smoke free workplace.
  3. Designated smoke free work environments are:
    1. All buildings and structures
    2. All HW vehicles
    3. Areas at risk of fire or explosion
  4. Smoking is only to be undertaken during designated break times.
  5. Breaching HW smoke free requirements will result in disciplinary action for the Contractor employee and Company which may include exclusion from HW sites.

Personal Protective Equipment (PPE)

  1. Appropriate PPE shall be worn on all HW sites.
  2. The Contractor shall be responsible for ensuring their employees have access to the appropriate PPE and must comply with reasonably required PPE requirements.
  3. The Contractor is responsible to ensure the use of any specific PPE requirements prior to the commencement in the work area.

Incident Reporting

  1. All incidents, injuries, hazards and near misses shall be reported on the Contractors and/or HW Incident Report Form.
  2. First Aid facilities are available at all HW sites and all HW sign written vehicles.
  3. Trained first aid personnel are available at all HW sites.
  4. The Contractor is responsible for reporting any notifiable incidents to the relevant work place authorities if their employee was involved in the incident. The Contractor must also notify the Principal of the notification.
  5. A full investigation, involving the Contractor, will commence ASAP after the event.

Emergency Evacuation

  1. Fire fighting equipment is available for trained Contractors with safety being paramount.
  2. Except with specific permission from the Chief Warden, Contractors are not permitted to leave the Site during an evacuation.
  3. No Contractor is permitted to go back into the emergency area to gather tools or search for personnel. Emergency response teams shall initiate any search and rescue requirements.

Tools and Equipment

  1. Authorisation must be obtained from the Principal prior to appropriately licensed Contractors using any HW Plant i.e. EWP, Scissorlift, Forklift, Crane, Tractor etc.
  2. Contractors shall supply and use all their own tools, ladders and equipment unless prior arrangements have been made.
  3. All Contractors tools, ladders and equipment must be in safe condition and meet all relevant Australian Standards.
  4. The HW prohibits the use of faulty, damaged or dangerous tools and equipment.
  5. Contractors must be trained and competent with all tools and equipment brought onto site.

Isolation / Lock Out

  1. Plant and equipment must be isolated prior to entry by attaching their Lock Out Lock/Tag for purposes including maintenance, adjustment or modification.
  2. Contractors shall check for effective isolation and stored energy prior to entry.
  3. Contractors may only remove their own Lock Out Lock/Tag. Removing another persons Lock Out Lock/Tag will result in referral to the Contractor Company for disciplinary action.
  4. If Contractors are not aware of any lock out procedure check with the Principal prior to isolation or entry.

Electrical Safety

  1. Only licensed Electrical Contractors are able to perform work on electrical installations or equipment.
  2. All electrical equipment brought onto site must be inspected and tested regularly as per the Australian Standard.
  3. Portable RCD boxes must be used on all portable equipment where it cannot be proven that outlets are RCD protected.
  4. Contractors cannot enter switch rooms or transformer yards without prior written permission from the Principal.
  5. Connection to, or isolation of, any electrical systems is prohibited without prior permission from the Principal.`

Hot Work

  1. Hot Work Permits must be completed for any work outside the HW workshops that could cause fire.
  2. Contractors cannot issue their own Hot Work Permit.
  3. Contractors has a responsibility to complete the Hot Work Permit once the task has been completed.
  4. During the “Fire Danger Season” an additional permit may be required from the relevant fire authorities.

Compressed Gas / Air

  1. Compressed gas cylinders, both full or empty, must be secured in an upright position with a rope or chain.
  2. Compressed gas cylinders must not be exposed to heat or electrical circuits.
  3. All compressed gas cylinders must be fitted with anti-flashback devices.
  4. Eye protection must be worn when using compressed air.
  5. It is strictly prohibited to use compressed air to clean your body or clothing.

Confined Spaces

  1. Only trained personnel are permitted to enter a confined space.
  2. A copy of the relevant licence must be supplied prior to entry.
  3. Only trained HW personnel are permitted to issue Contractors with a confined space permit.
  4. Contractors cannot issue their own confined space permit.
  5. Air monitoring may be required and this must be done by a trained HW person.
  6. All criteria identified on the permit must be met prior to entry.

Working at Heights

  1. Work on any roof or elevated area shall be assessed and the completed JSA supplied prior to commencement.
  2. Fall restraint devices must meet HW standards as well as the relevant Australian Standards.
  3. Areas below the area where the work is being undertaken must be isolated to prohibit entry by pedestrians / unauthorised personnel.
  4. Ladders must meet all HW and Australian Standards. A three (3) points of contact must be maintained at all times.
  5. Ladders must be tied off top or bottom prior to commencement. If this cannot be done then someone must foot the ladder at all times.
  6. Work shall only be performed from the floor of the elevated platform, not the rails.

Hazardous Substances

  1. All chemicals introduced on site shall be accompanied by a current Australian Safety Data Sheet (SDS).
  2. Operators must be aware of the risks associated with use of the substance prior to access.
  3. Appropriate PPE must be applied prior to accessing any hazardous substance.
  4. Spillages of hazardous substances must be cleaned up or contained immediately with suitable bunding, or absorbent materials.
  5. Where a spill cannot be contained, the Principal must be notified immediately to initiate emergency response procedures.
  6. Contractors must complete an Incident Report Form immediately and provide this to the Principal following any hazardous substances pill or contamination.
  7. Where required, a waste tracking form is required for removal of hazardous waste prior to leaving site to an authorised landfill refuse facility.

Complete Contractor Registration


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